Events Coordinator

Title: Event Coordinator

Job Status: Full time 38.75 Hours per Week

The Events Coordinator reporting to the Executive Director, will provide leadership in the planning, coordination, and evaluation of Medicine Hat & District Health Foundation’s fund raising events and annual fund raising activities.

Major Responsibilities

1.Event Management

2.Annual Giving

3.Sponsorship Program

Specific Duties


Oversee the successful planning and execution of signature events and donor engagement events;

Work with Foundation leadership and event volunteers, where applicable, to set a vision and plan for events;

Acts as a point of contact with external event representatives, corporate sponsorships liaisons, and internal and external stakeholders;

Prepare detailed event logistics plan, production plan, and event itinerary for each event; including event evaluation and overall event strategy.

Seek to improve donor/sponsor relationships, cultivation and stewardship through regular and appropriate communications.

Contribute to the development and implementation of a comprehensive operational plan and budget for the Foundation and evaluate donor engagement and event priorities to ensure success.

Develop and manage budget and day-to-day operations supporting stewardship and event planning functions including regular gaming activities.


Play an active role in building the strategy for securing annual donations

Responsible for planning and implementing semi-annual direct mail appeals

Seek creative ways to keep the program moving in a forward direction

Report on outcomes both financial and donor reports


  • Play an active role in building the strategy for securing cash and in-kind support for annual signature and donor events.
  • Manage and build relationships with prospective partners and existing donors
  • Develop cultivation strategies for prospects, engage staff, Board, or other organizational supporters as appropriate
  • Leading and sometimes supporting in donor/partner cultivation and solicitation activities such as donor development, including by phone, email, mail or events
  • Develop and maintain a recognition/stewardship program for sponsorship partners and donors.


  • Diploma in Event Management, Business Administration, Hospitality Management or other related field.
  • Experience in a not-for-profit organization, marketing and/ or communication.
  • CFRE would be an asset
  • Education in Office Administration, Business Administration, Marketing or related fields would be an asset but not a requirement

Working Environment

  • A standard work week is Monday thru Friday 8:00am – 4:15pm but additional hours may be required in the evenings, weekends to accommodate events and activities representing the Health Foundation
  • This is a permanent position

Please submit resume in confidence with salary expectations to Heather Bach Executive Director.

666-5th Street SW

Medicine Hat, Alberta

T1A 4H6

(O) 403-528-8142

[email protected]