Title: Special Events Coordinator
Job Status: Part time 30 Hours per Week
The Special Events Coordinator working in collaboration with the Health Foundation team, will provide leadership in the planning, coordination, and evaluation of Medicine Hat & District Health Foundation’s fund raising events and annual fund raising activities such as direct mail.
1.Manage all Foundation events external and internal
2.Annual Direct Mail
3.Manage Social Media
Manage and build relationships with prospective donors and existing donors in relation to events and fundraising activities.
Manage and maintain recognition and stewardship of event donors
Manage, coordinate and organize events both third party and Foundation initiated. That includes:
oGaming applications and reports
oPlan and manage the communication and promotion of all events
oSupporting third party event organizers
oProviding final event report with financial analysis
Develop, organize and implement new events, from concept to completion, ensuring they operate smoothly, efficiently, and generate maximum revenue and exposure.
Responds to enquiries from the public about events, including assisting with media requests.
Current Events include:
Media events (in coordination with the team)
Friends of the Foundation (annual donor recognition event)
Support of Radio-a-thon
Volunteer appreciation night(s)
50/50 staff pay day lottery
Annual signature event
Walk to Remember
Third party events
Daily or frequent tasks include:
Balancing pull tickets
Balancing 50/50 by cross referencing payroll reports with office reports
Submitting by-weekly reports to payroll
Ensure winners receive their funds in a timely manner
ANNUAL DIRECT MAIL
Responsible for planning and implementing semi-annual direct mail appeals
oDevelop time line and budgets
oWorking with the Foundation team to develop the topic for the appeal letters
oOrder supplies such as letter head and envelops
oUtilizing the data base history to determine appropriate donors to contact
oMaintain and grow the direct mail program from a financial perspective
oSeek creative ways to keep the program moving in a forward direction
oReport on out comes both financial and donor reports
oDevelop an email appeal program
Responsible for maintaining all social media platforms currently supported by the Foundation.Using the Foundation’s social media strategy as the guideline and template.
Please submit resume in confidence with salary expectations to Heather Bach Executive Director.
666-5th Street SW
Medicine Hat, Alberta
DATE REVISED:January 2019
The posting will close once the right candidit is found.